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Reporting requirements

Reporting to authorities

Reporting to port authorities and the Norwegian Coastal Administration

  • Who needs to report arrival at a port?

    All vessels with a gross tonnage of 300 or more must report ports of call in Norway. Exceptions apply to vessels under military command, non-commercial official vessels and fishing vessels, recreational craft and historic vessels that are less than 45 metres in length. This means that fishing vessels, recreational craft and historic vessels of 300 GT or more, AND that are 45 metres in length or more, must report in accordance with this provision.

    Vessels in regular service may be exempt from the duty to report. Read more under ‘Exemptions from the duty to report’ below.

  • What details should be included in the report?

    Sections 4 and 8 must be viewed in conjunction with each other here. The report must contain the following information:

    Identification of the vessel (name, call sign, IMO identification or MMSI number) Port of destination Total number of people on board Gross tonnage of vessel Length of vessel Volume of cargo Total load volume Expected time of arrival at port of destination Expected time of departure from port of destination

  • Who needs to report hazardous or noxious cargo?

    All vessels carrying hazardous or noxious cargo must report their arrival/departure. There is no lower size limit for vessels reporting under this provision. Definitions of hazardous and noxious cargo are given in Section 2 d) and e) of the regulations on the duty to report.

    In addition, all vessels with a gross tonnage of more than 1000 carrying bunker fuel or lubricating oil for use on board, must report hazardous or noxious cargo. In practice, this means that all vessels with a gross tonnage of more than 1000 must report hazardous or noxious cargo.

    Exceptions apply to vessels under military command, non-commercial official vessels and fishing vessels, recreational craft and historic vessels that are less than 45 metres in length. This means that fishing vessels, recreational craft and historic vessels that are 45 metres in length or more, and are carrying hazardous or noxious cargo, must report in accordance with this provision.

    Vessels in regular service may be exempt from the duty to report. 

  • What details should the report on hazardous or noxious cargo include?

    Sections 4 and 11 must be viewed in conjunction with each other here. The report must contain the following information:

    • Identification of the vessel (name, call sign, IMO identification or MMSI number)
    • Port of destination
    • Total number of people on board
    • Gross tonnage of vessel
    • Length of vessel
    • Volume of cargo
    • Total load volume
    • Time of departure and expected time of arrival at the port of destination
    • Correct categorisation of the hazardous or noxious cargo
    • Confirmation of a cargo list on board
    • A cargo manifest or a suitable cargo plan that sets out in detail the hazardous or noxious cargo and its location
    • Address where details about the cargo can be obtained
  • Who needs to report ISPS ports of call?

    In international waters, all passenger ships (including high-speed passenger craft) and cargo ships (including high-speed vessels) with a gross tonnage of 500 or more, and mobile offshore drilling units with their own propulsion, must report their ports of call in Norway.

    All ships with an International Ship Security Certificate (ISSC) are regarded as being in international waters at all times.

  • What details should be included in the report on ISPS ports of call?

    The report must include the details requested in the MARSEC form. The form itself should not be used – it is only used here to show what information needs to be provided by the vessel. 

  • When should notification be given?

    Notice must be given at least 24 hours prior to arrival at the port of destination. If the voyage is expected to last less than 24 hours, notice of arrival must be given before the vessel leaves the previous port.

    Where a vessel does not know the port of destination, this must be reported as soon as this information becomes available. This will typically apply to fishing vessels.

  • How should the report be sent?

    Reports to port authorities and the Norwegian Coastal Administration are to be sent via SafeSeaNet Norway

Exemptions from the duty to report under the Harbour Act

  • Which obligations can we be exempted from?

    Exemptions may be granted from reporting ports of call and hazardous and noxious cargo as stipulated in Sections 8 and 11 of Regulation no. 1790 of 21 December 2015 on vessels’ reporting obligations under the Harbour Act.

    Vessels in regular service that have been granted an exemption from the duty to report ISPS ports of call under Article 7 of the Regulation (EC) No 725/2004 of the European Parliament and of the Council of 31 March 2004 on enhancing ship and port facility security, are also exempt from the duty to report pursuant to Regulation no. 1790 of 21 December 2015 on vessels’ reporting obligations under the Harbour Act.

    See the regulations here 

  • How is the exemption granted?

    When the vessel is included in the aforementioned lists and the ‘Is Approved’ column shows ‘Yes’, the exemption is considered granted. The shipping company is required to enter vessels and routes in SafeSeaNet Norway (SSNN) in line with the regulations. In addition, the Norwegian Coastal Administration carries out spot compliance checks.

  • How should deviations in the expected time of arrival at the port of destination be reported to the Norwegian Coastal Administration?

    Delays of more than three hours must be registered in SSNN. Consequently, all vessels or shipping companies that are exempt from the duty to report still need to create a user account in SSNN.

  • What is meant by the stipulation that the operator responsible must set up an internal system that enables this information to be sent to the Norwegian Coastal Administration?

    The shipping company must have an electronic system or work routines that enable them to have the relevant information available for sending to the Norwegian Coastal Administration.

  • What is meant by the stipulation that it must be possible to send information to the Norwegian Coastal Administration in electronic format at any given time?

    The contact point registered by the shipping company in the list must be able to provide information around the clock, 365 days a year. Electronic format refers to the sending of information by email or submitting a port of call or HAZMAT report in SSNN.

  • How should the operator list vessels covered by the provisions, update the list and send it to the Norwegian Coastal Administration?

    The vessels are to be listed in the new exemption module in SSNN.

Contact

Seniorrådgiver

Jeanette Hauge Assev-Lindin /
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